Please follow us on Facebook
PTO meetings will be held in the Media Center at Leesburg Elementary on the first Monday of every month with the exception that Monday being a non-school day. Meetings will start promptly at 5:45pm. We hope to see you all there!!
BY-LAWS OF THE LEESBURG ELEMENTARY SCHOOL PARENT/TEACHER ORGANIZATION
ARTICLE I: NAME
The name of this organization shall be the Leesburg Elementary School Parent/Teacher Organization.
ARTICLE II: OBJECTIVES
The objectives of the Leesburg Elementary School Parent/Teacher Organization shall be:
- To promote the welfare of children and youth in home, school, and community.
- To raise the standards of home life.
- To secure adequate laws for the care and protection of children and youth.
- To bring into closer relation the home and the school so that parents and teachers may cooperate intelligently in the training of the child.
- To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, mental, social, and spiritual education.
ARTICLE III: POLICIES
Section 1. The purpose of this organization shall be educational in nature and shall be developed through conferences, committees, and projects.
Section 2. This organization shall be non-commercial, non-sectarian, and non-partisan. It shall not endorse a commercial enterprise or a political candidate. The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest, or for any other purpose than the regular work of the organization.
Section 3. This organization shall seek neither to direct the administrative activities of the school nor to control its policies.
Section 4. This organization may cooperate with other organizations and agencies active in child welfare, such as conference groups or coordinating councils, provided its representative makes no commitments that bind the group he represents.
ARTICLE IV: MEMBERSHIP AND DUES
Section 1. Any person interested in the objectives of the organization and who is willing to uphold its policies and subscribe to its By-Laws may become member upon payment of dues as hereinafter provided.
Section 2. The annual dues shall be all-inclusive and shall amount to one dollar ($1.00) per member.
Section 3. An annual enrollment of members shall be conducted. Additional members may be accepted at any time. Paid membership shall be valid for one current school year.
ARTICLE V: OFFICERS AND THEIR ELECTIONS
- The officers of this organization shall be a President, Vice-President, Secretary, and Treasurer.The outgoing President shall be considered President Emeritus.
- Officers shall be elected by voice annually during the month of May.However, if there is but one nominee for any office, it shall be in order to move that the secretary cast the elective ballot of the organization for the nominee.
- Officers shall assume their official duties at the close of the annual meeting in May and shall serve for a term of one year and/or until their successors are elected.
- A person shall not be eligible to serve more than two consecutive terms in the same office.
- There shall be a nominating committee consisting of three (3) members, one
of whom shall be selected by the executive committee from its body, and two elected by the Principal at a regular meeting at least one month prior to the election. The President shall appoint one of the three to serve as chairman of the committee.
- The nominating committee shall select one nominee for each office to be filled and report at the regular meeting in March.
- Following the report of the nominating committee, an opportunity shall be given for nominations from the floor.
A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive committee, due notice of such election having been given. In case a vacancy occurs in the office of President, the Vice-President shall serve the remaining term.
ARTICLE VI: DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of the organization and of the executive committee; shall perform such other duties as may be prescribed in these by-laws or assigned to him/her by the organization or by the executive committee in order that the objectives may be promoted.
Section 2. The Vice-President shall act as an aide to the President, and shall perform the duties of the President in the absence or inability of that officer to serve.
Section 3. The Secretary shall keep a correct record of all meetings of the organization and of the executive committee and shall handle all correspondence.
Section 4. The Treasurer shall receive all monies of the organization; shall keep an accurate record of receipts and expenditures; and shall pay out funds in accordance with approved budget as authorized by the organization. Two signatures shall be required on any check issued. The Treasurer shall present a financial statement at every meeting of the organization and at other times when requested by the executive committee and shall make a full report at the annual meeting in May.
Section 5. All officers shall deliver to their successors all official material within ten calendar days following the meeting at which their successors are elected.
Section 6. The President Emeritus will be a member of the executive committee while having no vote. The President Emeritus shall assist the newly elected President and ensure a smooth transition. The office of the President Emeritus shall be in effect for the first school year in which the new President takes office.
ARTICLE VII: MEETINGS
- Regular meetings of this organization shall be held as needed during the school year at six thirty p.m. (6:30 p.m.), unless otherwise provided by the organization or the executive committee.Seven (7) days notice shall be given of change of meeting date.
- The executive committee may call special meetings—seven (7) days notice having been given.
- One-tenth (1/10) of the membership shall constitute a quorum for the transaction of business in any meeting of this organization.
- The privilege of holding office, introducing motions, debating, and voting shall be limited to members of the organization whose current dues are paid.A member whose dues have not been paid at least thirty (30) days prior may not vote in the annual election of officers.
ARTICLE VIII: EXECUTIVE COMMITTEE
Section 1. The executive committee shall consist of the elected officers of the organization, the chairperson of standing committees, and the Principal of the school. The members of the executive committee shall serve until their successors are elected.
Section 2. The duties of the executive committee shall be: (a) to transact necessary business in the intervals between meetings and other such business as may be referred to it by the organization; (b) to create standing committees; (c) to approve the plans of work of the standing committees; (d) to present a report at the regular meetings of the organization; (e) to prepare and submit to the organization for approval a budget for the fiscal year; and (f) to approve routine bills within the limits of the budget.
Section 3. Regular meetings of the executive committee shall be held as needed during the school year. A majority shall constitute a quorum. The President may call special meetings of the executive committee.
ARTICLE IX: PARLIAMENTARY AUTHORITY
ROBERT’S RULES OF ORDER REVISED shall govern the organization in all cases to which they are applicable and in which they are not consistent with these by-laws.
ARTICLE X: AMENDMENTS
These by-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting, provided notice of the proposed amendment shall have been given at the previous meeting.